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Accounting Coordinator



Location: Wichita, Kansas
Department: Lift Truck Center
Posted: 11-13-2017
Location Name: Lift Truck Center, Inc.
Wage Max: 38,000.00
Wage Min: 36,000.00
Position Type: Full time
Shift: Standard

Title:              Accounting Coordinator                                  Status:                        Non-Exempt

Reports To:   CFO                                                                Date Evaluated:         November 2017

Department:  Finance--Accounting                                                                                     

 

Summary

Manage accounts receivable and assists with collections.  Process payroll and keep payroll and employee records.  Assist and support all functions of the Finance Department.

Essential Functions

  • Manage Accounts Receivable and billing.
  • Process customer credit applications, research and review.
  • Set up new customer accounts and maintain customer master records as well as customer sales tax exemption forms.
  • Apply cash receipts in Softbase within one day of receipt.
  • Handle customer correspondence and questions.
  • Prepare and mail monthly AR statements.
  • Assist with collection procedures for past due accounts.
  • Verify attendance, hours worked and pay adjustments, and post information into payroll software.
  • Match labor inventory hours for payroll to labor inventory hours entered in Softbase.
  • Prepare and submit payroll reports and payments.
  • Prepare and enter journal entry for all payroll transactions in the general ledger.
  • Process paperwork for new employees and enter employee information into the payroll system.
  • Maintain PTO and various other employee spreadsheets.

Other Functions

  • Record bank transactions daily.
  • Order office supplies, postage, and machinery.
  • Maintain accounting files, including retention, scanning and purging.
  • Create basic journal entries as needed.
  • Assist with annual parts inventory.
  • Assist with public relations projects.
  • Maintain Payroll records.
  • Apply garnishment orders and follow up with related correspondence.
  • Accounting and administrative support for the Finance Department.
  • Cross Training with rest of the Accounting team as needed

 

Knowledge, Skills, Abilities

  • Intermediate knowledge of Microsoft Excel, Word, and Outlook.
  • Basic knowledge of accounts receivable, payroll, accounting practices and procedures.
  • Willingness to learn specialized software and operate vendor portals.
  • Process work with accuracy and with strong attention to detail.
  • Work effectively in a team environment and independently.
  • Meet commitments and deadlines.
  • Organize and prioritize numerous tasks and complete them under time constraints.
  • Maintain confidentiality and process confidential information discreetly.
  • Capacity to communicate effectively orally and in writing.
  • Ability to understand oral and written instructions.
  • Establish and maintain effective working relationships with supervisor, co-workers, customers and vendors.
  • Meet commitments and deadlines.

Education

High school diploma required.  College/University accounting classes preferred.

Work Experience

Requires five years accounting experience with three years accounts receivable/payroll experience.